Description

Executive Assistant – Senior Leadership Support

Job Details

• Type of Work: Full-time
• Location: Gurugram, Haryana
• Work Timings: 8:00 PM – 4:30 AM
• Business Unit: Office of the President – AWMPO (Ameriprise Wealth Management & Protection Services)
• Job Category: Operations & Business Support

Job Overview

We are seeking an experienced Executive Assistant to provide direct assistance to Senior Leaders, ensuring the efficient management of all support functions within the executive office. The role involves communication management, business agenda setting, office management, meeting coordination, and travel arrangements. The candidate will play a critical role in ensuring smooth operations, delegating tasks, and facilitating executive interactions.

Key Responsibilities

Executive Support & Communication:

• Independently identify, delegate, and respond to emails on behalf of the leader.
• Act as a liaison between corporate colleagues, employees, advisors, and external clients.
• Prepare materials and agendas for daily, weekly, and monthly town halls and team meetings.
• Draft Leader’s presentations, communications, and talking points.
• Manage interactions with advisors, corporate leaders, employees, and clients in the leader’s absence.

Calendar & Meeting Coordination:

• Manage and coordinate calendars across multiple leaders, teams, and time zones.
• Organize and schedule executive meetings, town halls, and team discussions.
• Summarize action items, reports, and important documents for the leader.

Travel & Expense Management:

• Arrange domestic and international travel reservations as needed.
• Submit expense reports for the leader and their teams.

Essential Qualifications

• Experience: Prior experience in managing an executive’s office, scheduling, or voice process.
• Communication Skills: Exceptional written and verbal communication abilities to synthesize information effectively.
• Influencing Ability: Strong capability to influence at all levels of an organization and drive results through others.
• Adaptability: Ability to work under uncertain conditions, tight deadlines, and shifting priorities.
• Virtual Collaboration: Comfortable working in a virtual environment with teams and leaders across locations.
• Technical Skills:
  • Expertise in Microsoft Office Suite – Word, Excel, PowerPoint, and Outlook.
  • Strong calendar management and scheduling skills.
• Educational Requirement: Bachelor’s or Master’s degree in any field.

Preferred Qualifications

• Prior experience supporting senior executives.
• Familiarity with financial services or corporate operations.

About Ameriprise India LLP

Ameriprise India LLP has been a trusted provider of client-based financial solutions for 125 years, helping clients plan and achieve their financial goals. The company specializes in:
✅ Asset Management & Advice
✅ Retirement Planning
✅ Insurance Protection

We are headquartered in Minneapolis, U.S., with a global presence and a strong culture of inclusivity and collaboration. Employees at Ameriprise work in a rewarding and dynamic environment, with opportunities to make a meaningful impact in their careers and communities.

Equal Opportunity Employer

Ameriprise India LLP welcomes all qualified applicants and ensures equal opportunities regardless of:
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